Picture in Word

You can insert graphics and pictures that you have on hand into your document. For example, you can insert an image made in another program, or a photo off a digital camera.

Insert a Picture

1. Click in your document where you want to insert your picture.
2. Click the Insert tab.
3. Click Pictures button.
   

A file browser window opens.

4. Navigate to the picture you want to insert and select it.

To insert more than one file at a time, press and hold down Ctrl as you select them.

5. Click Insert button.

The selected picture is inserted.

Insert an Online Picture

You can also use the internet to search for a picture if you don't have one handy in your files.

1. Click where you want to insert your online picture.
2. Click the Online PIctures button on the Insert tab.
   

From here, you can search for pictures using Bing Image Search, or browse your OneDrive account for something to use.

3. Enter keyword text into the search field and press Enter.

You can click the Filter button below the search field to refine your search.

• Size: Choose how big you want the image to be, from a small thumbnail to an extra-large image.
• Type: You can search for a photograph, clipart, line drawings, animations, or images with transparent backgrounds.
• Color: Select a color to show images that primarily feature that color.
• Layout: Search for square, wide, or tall images.
4. Select the picture you wish to use.
5. Click the Insert button.
   

The image is inserted.

Crop a Picture

When you crop a picture, you trim its horizontal and vertical sides. Cropping is useful when you only want to include a portion of a picture, or when you need to adjust its proportions.

1. Select the picture.
2. Click the Format tab in the Picture Tools ribbon group.
3. Click the Crop button.

Crop handles appear on the sides and corners of the image.

4. Click and drag the crop handles where you want to crop.

To crop all four sides of a picture or graphic at once while maintaining the graphic’s proportions, press and hold down Ctrl as you drag the handles.

5. Click the Crop button again when you’re finished setting the crop area.
   

The image is cropped to the borders you set.

Use Picture Styles

Picture styles let you add borders and effects, such as shadows, reflections, and 3D rotation, to images. You can select a Quick Style or customize your own style.

1. Click the Quick Styles button on the Format tab.

The Quick Styles gallery expands. Each thumbnail gives a rough preview of how the style will affect the image.

2. Select a style.
   

The style is applied, updating the picture’s border and effects.

Use Artistic Effects

You can apply a variety of artistic effects to the images in your Word document. Using these effects is an easy way to make your document stand out.

1. With the picture selected, click the Artistic Effects list arrow on the Format tab in the Picture Tools ribbon group.

Thumbnails for the available artistic effects appear, with emulated pencil sketch styles, paint styles, and texture effects.

2. Select an effect from the list.
   

The artistic effect is applied.

You can use the Corrections menu the same way to adjust and enhance your picture brightness, contrast, sharpness, or softness. You can also use the Color menu to adjust saturation and tone, or to add a color filter.

Screenshots and Remove Background

A screenshot is a digital image of the content displayed on your screen. Screenshots can help relay information that might otherwise be difficult to explain.

Insert a Screenshot

1. Click where you want to insert your screenshot.
2. Click the Insert tab.
3. Click Take a Screenshot button.
4. Choose an option from the drop-down menu:
   
• An image from the Available Windows group inserts an entire application window. Selecting a window inserts a screenshot of the entire window.
• Screen Clipping lets you capture a selected area of your computer screen. After selecting this option, the mouse cursor becomes a crosshair. Click and drag to select part of the screen to insert.

To cancel a screen clipping, press Esc while the screen clipping tool is active.

A screenshot of the selected window, or the selected part of the screen, is inserted.

Remove a Background

You can remove the background of a picture or screenshot to highlight a picture’s subject or remove distractions.

1. With the picture selected, click the Remove Background button on the Format tab in the Picture Tools ribbon group.
   

A new Background Removal ribbon appears, and the picture is highlighted with a bright magenta color. Any highlighted areas will be removed.

A box will also appear over the image, around what Word guesses is the subject of the picture.

2. Click and drag the box around what you want to keep.

Resizing the box will change which areas are highlighted. If resizing this box doesn’t quite remove the background precisely, you can mark specific areas to keep or remove.

3. Click either the Mark Areas to Keep or Mark Areas to Remove button in the Refine group.
4. Click and drag the pencil tool through sections to either add or remove them.
5. Click Keep Changes.
   

The Background Removal ribbon closes, and the background of the picture or screenshot is removed.

If the final results aren’t quite what you wanted, you can click Remove Background again to continue adjusting the picture.